Member Forum Area : Preparing for Coronavirus
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 Subject : Re:Paying students during a potential closure due to COVID-19.. 03/18/2020 11:42:21 AM 
Janna McDonald
Posts: 5
Location
Here at IUPUI we will not be paying students in lieu of actually working. Indiana has some strict ghost employment laws and the university's pandemic policy states that hourly employees will not be paid unless they report to work and an "all or none" so no paying just the award remaining for FWS students under this policy.

That is being discussed at levels way above mine and should the state create some waivers there may be opportunity for us to change our plan.

We are allowing remote work for hourly employees if the departments deem necessary, the student wants to work and it is well structured. We have some best practices located on our website to assist. That is located at the following link: https://supervising.iupui.edu/

We don't expect students to get their normal max hours per week in the remote task environment but it will provide some students some income.
Our food pantry and closet are remaining open for business on campus.
 Subject : Re:Re:Re:Re:Paying students during a potential closure due to COVID-19.. 03/18/2020 09:41:57 AM 
Vicki Clary
Posts: 2
Location
Xavier University in Cincinnati Ohio went to complete online classes starting on 3/23. Students were on Spring Break 3/9 through 3/15 and that was extended through 3/22 to give faculty and staff time to prepare for remote work and online business.

Starting on 3/16, all Xavier student employees, FWS or non-FWS, will be paid for their regular scheduled shifts through the end of Spring semester, whether they will be able to work remotely or not.

Hope all stays healthy! Vicki

Vicki Clary
Student Employment Coordinator
Xavier University
[email protected]
 Subject : Re:Re:Re:Paying students during a potential closure due to COVID-19.. 03/13/2020 03:28:24 PM 
Audrey Turner
Posts: 1
Location
I am interested in more information on this too. Our payroll department said we can't have students work remotely because we aren't set up to pay state taxes for work performed in a state besides our own. We can have students here in Minnesota work remotely but that won't cover our tutoring and supplemental instruction needs.

Thanks!
Audrey Turner
Student and Staff Employment Specialist
St. Olaf College
 Subject : Re:Re:Paying students during a potential closure due to COVID-19.. 03/13/2020 09:36:13 AM 
Tricia Stouder
Posts: 1
Location
Hey all - this was on the NASFAA Ask Regs:

Can Students Be Paid FWS When the School Does Not Close, Sends All Students Home, and Moves All Classes Online Due to Coronavirus?

Views: 37
Yes. According to guidance NASFAA has received from the U.S. Department of Education (ED), the March 5, 2020 Electronic Announcement guidance under the "Federal Work-Study (FWS)" heading applies in instances when the school closes (temporarily ceases to offer instruction in any format for the remainder of the payment period) and when the school does not close, sends all students home, and moves all classes to an online format via distance education for the remainder of the payment period. In fact, the FWS guidance applies in any scenario when the student is unable to continue an FWS job due to classes being moved to a distance education format as a result of a decision made by the school.

The FWS guidance in the Electronic Announcement only applies when the student is unable to work because the school made the decision to close or to move to online/distance education classes; it does not apply to students who decide for themselves to leave campus and/or switch to online classes. These students are not eligible to be paid FWS for any hours they do not actually work.

According to ED, the student can be paid for the FWS hours he, she, or they were scheduled to work for the term or nonterm period. Per ED, the school can have the student submit a timesheet for the hours he or she was scheduled to work and pay FWS wages based on that. Beyond that, ED's guidance is silent on how and when the school will pay these students, so it is the school's decision to make.
 Subject : Re:Paying students during a potential closure due to COVID-19.. 03/13/2020 09:32:33 AM 
Jennifer Heller
Posts: 1
Location
Hi All,

I'm posting in response to Cameron's post but with a question (sorry!). We have a number of departments who would like our students to work from home (the tutors, notetakers, and the phonathon). Any thoughts/ideas on that?

Thank you!

Jenny Heller
Associate Director of Student Employment
Wheaton College
Norton, MA
 Subject : Re:Re:Re:Re:Re:Re:Re:Paying students during a potential closure due to.. 03/12/2020 07:43:11 PM 
Denisa Y Metko
Posts: 3
Location
Subject :Re:Re:Re:Re:Re:Re:Re:Paying students during a potential closure due to COVID-19

Yes please, and thank you!
 Subject : Re:Re:Re:Re:Re:Re:Paying students during a potential closure due to CO.. 03/12/2020 07:40:40 PM 
Bridget Schwartz
Posts: 4
Location
Subject :Re:Re:Re:Re:Re:Re:Paying students during a potential closure due to COVID-19

We still do not have formal guidance from DOE, but our lawyers think that there is a low risk that we would be liable. So we have decided to announce that we will pay FWS students for the hours they would have worked. I am happy to share the emails we sent to students and employers, just email me at [email protected] and I will send you a copy.
 Subject : Re:Re:Re:Re:Re:Paying students during a potential closure due to COVID.. 03/12/2020 11:33:50 AM 
Denisa Y Metko
Posts: 3
Location
Subject :Re:Re:Re:Re:Re:Paying students during a potential closure due to COVID-19

Many thanks, Bridget!
 Subject : Re:Re:Re:Re:Paying students during a potential closure due to COVID-19.. 03/12/2020 08:49:22 AM 
Julie Short
Posts: 1
Location
Thank you for reaching out on our behalf! Appreciate you!
 Subject : Re:Re:Re:Paying students during a potential closure due to COVID-19.. 03/12/2020 07:07:06 AM 
Bridget Schwartz
Posts: 4
Location
Denisa,

I did reach out to DOE last week on behalf of NSEA without success. My General Counsel's Office has also reached out. I will provide any updates I get immediately.
 Subject : Re:Re:Paying students during a potential closure due to COVID-19.. 03/11/2020 04:49:48 PM 
Denisa Y Metko
Posts: 3
Location
Greetings Colleagues!

Thanks for engaging in this conversation and for sharing your plans and resources.
Here at Rollins College we are still assessing alternatives. One of the recent questions ties back to the use of FWS funds during "closures" tied to emergency situations. See statement here: https://ifap.ed.gov/electronic-announcements/030520Guidance4interruptionsrelated2CoronavirusCOVID19.

I'm wondering if NSEA would be able to connect with the Dept. of Ed. regarding the possibility of using FWS funds when universities do not close, but rather switch to online classes and send students home.

Thanks again for staying in this conversation and be well!

Denisa Metko, MHR
Assistant Director for Student Employment
Career & Life Planning | Rollins College
407.646.2382 | [email protected]
http://www.rollins.edu/studentjobs

Rollins Student Employment Mission: Develop student employees and their supervisors by creating meaningful employment experiences through job exploration, professional training, mentorship opportunities, and the invitation to reflect, assess, and actively enhance their learning.
 Subject : Re:Paying students during a potential closure due to COVID-19.. 03/11/2020 02:26:46 PM 
Cameron Woods
Posts: 1
Location
Interested in Telecommuting structures for Student Employees.

Hi All,

I am reaching out to see if there is any specifics at your institutions regarding telecommuting for student employees. We do not currently offer telecommuting agreements to student assistants, but instances like the COVID-19 news are highlighting the need and use of such a measure.

Any insights you all can provide would be much appreciated!

Regards,

Cameron Woods
 Subject : Re:Paying students during a potential closure due to COVID-19.. 03/11/2020 09:18:35 AM 
Mark Watts
Posts: 1
Location
Hi all

At Grinnell, we announced yesterday we will be moving to Distance Learning for the second half of the semester. All students are asked to move out by Monday, 3/16, and must petition to be able to stay. That said, with a large international population, we anticipate 25-30 percent will still be with us here.

I'm trying to set up a framework for requesting and granting permission to work remotely. The Dean's office will evaluate academic requests, and my office will handle the rest. We are working on putting together a resource for students and supervisors that will be our hub of information for the how-tos of remote work, we've only known about this for 18 hours, so lots of scrambling...

A group of us are working on how to handle the questions around aid, the initial expectation for those on campus is if there is work, you can work. That may change if we go heavier into Social Distancing.

For those going home and not able to work remotely, we are looking at a formula to grant the remainder of their work award. This gets complicated with refunds to housing costs, etc.

We are fortunate to have the resources to deal with a situation like this, knowing that the cost to the institution will be in the millions of dollars.

I look forward to hearing from others and sharing strategies for this venture into the unknown...

Take care - stay healthy!
Mark
 Subject : Re:Re:Paying students during a potential closure due to COVID-19.. 03/10/2020 07:51:39 PM 
Vicki Clary
Posts: 2
Location
Xavier University in Cincinnati just got notice that they will move to a remote learning format for all courses until April 14th after the Easter Holiday. Staff and Faculty will continue to XU has asked that For both on-campus and off-campus residents, they strongly encourage all students to return to and remain at their permanent address. Our students are on spring break this week and were supposed to return on 3/16. That being said we did have students currently working on and off campus this week of break. I'll be trying to figure out tonight what Student Employment at our our University plans to do as far as paying students for work they would have been doing and will share that information at that time. Obviously, any students who already work remotely they could continue to work remotely. Xavier Staff and those faculty with operational responsibilities are expected to report to campus or work remotely as well.

Thanks Vicki Clary, Student Employment Xavier University
 Subject : Re:Paying students during a potential closure due to COVID-19.. 03/10/2020 11:40:49 AM 
Kate Walford
Posts: 1
Location
At Reed College we have determined that we will allow student employees to use accrued sick leave should the college close due to COVID-19. We are still looking at options beyond that and would love to hear what other institutions are doing - in any location.
 Subject : Re:Re:Paying students during a potential closure due to COVID-19.. 03/10/2020 10:12:19 AM 
Janna McDonald
Posts: 5
Location
We at IUPUI are meeting tomorrow to discuss how and if that payment process may work here. I will be happy to share the outcomes of our planning process once we finalize it.
 Subject : Re:Paying students during a potential closure due to COVID-19.. 03/10/2020 09:23:47 AM 
Daniel Fryburg
Posts: 1
Location
Additionally interested in school in the Northeast, specifically Massachusetts.
 Subject : Paying students during a potential closure due to COVID-19.. 03/09/2020 06:54:47 PM 
Elizabeth Wormsbecker
Posts: 1
Location
Hello,
Here at the University of Puget Sound, we are wondering if other schools are planning on, or considering, utilizing federal, state, and institutional funds to continue paying all of their student staff members during a potential closure or suspension of operations. We’re especially interested in the plans of schools in Washington State and in the Puget Sound region.

• If you aren’t planning to pay students during a potential closure – what are your reasons?
• If you are planning to pay students during a potential closure:
o What are your reasons?
o Are you paying for all hours that a student would ‘typically’ have worked during closure or paying a lesser amount? How will you calculate the amount?
o How are you planning to administer payment? Timesheet entries as ‘campus closure pay’? Another way?
• If you don’t have a decision yet (like us), we’d still love to hear what you are thinking about and why.

Thanks!
Elizabeth Wormsbecker
Assistant Director of Student Employment Programs, Training, and Development
University of Puget Sound
 
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